Event Layer for Corporate Events | AI-Powered Event Photography

Corporate professional frustrated searching through event photos

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The Corporate Event Photo Problem

You hire a professional photographer for your conference. They capture 2,000 amazing shots. You upload them to a gallery. Then what? Attendees have to manually scroll through thousands of photos hoping to find themselves. Most give up. Photos go unused on LinkedIn. Event marketing value lost.

Corporate reality: 10 minutes spent searching, only 5% of attendees find and share their photos

✅ The Event Layer Solution

Every Attendee Found.
Every Photo Shared.

Our AI matches 50+ people in a single group photo. Everyone gets an instant "You've been spotted!" notification with a direct link to all their event photos—perfect for LinkedIn sharing.

50+

Faces Per Photo

Everyone in group shots gets notified

Ready Instantly

High-res downloads for social sharing

<3min

Delivery Time

Email sent the moment they're matched

Branded

Your Company Logo

White-labelled galleries and emails

Business professional happy viewing personalised event photos

40%

LinkedIn Sharing

vs 5% traditional

How does Event Layer work for corporate events? Three simple steps that transform the attendee experience from frustrating to delightful.

How Event Layer Works

From badge scan to instant photo delivery

Conference attendee scanning badge at registration

STEP 1: QUICK REGISTRATION

Badge Scan at Check-In

Attendees scan their event badge or take a quick selfie during registration. Takes 20 seconds. No app download required—works via web browser.

Pro Tip: Integration with your event management system available for seamless check-in.

Corporate networking with professional photographer capturing moments

STEP 2: PROFESSIONAL PHOTOGRAPHY

Capture Your Event

Our photographers (or yours) capture keynotes, networking, awards, and candid moments. Photos are automatically uploaded to our AI processing system in real-time.

2-4s

per photo processing

98%+

match accuracy

STEP 3: INSTANT DELIVERY

Attendees Get Notified

"You've been spotted!" email sent within minutes. Direct link to their personalised gallery with all photos they appear in—perfect for LinkedIn, social media, or internal comms.

📧

Email Alert

🖼️

Personal Gallery

💼

LinkedIn Ready

Enterprise-Grade Technology

AI-Powered Face Matching For Corporate Events

See how our facial recognition instantly identifies attendees in conference photos, networking sessions, and award ceremonies.

Event Layer AI facial recognition matching corporate event attendees

98%+

Match Accuracy

2-4s

Per Photo Processing

2K+

Photos Per Event

Every Event Layer corporate package includes powerful features designed specifically for professional events—no hidden costs.

Complete Corporate Event Solution

From registration to post-event marketing, everything you need

🏢

White-Label Branding ℹ️

Fully customised galleries with your company logo, colours, and branding. Sponsor logos can be overlaid on all photos automatically for additional sponsor value.

💼

LinkedIn-Optimised Downloads ℹ️

High-resolution downloads perfect for LinkedIn profiles, company websites, and social media. Attendees love sharing professional event photos.

📊

Sponsor ROI Analytics ℹ️

Track photo views, downloads, and social shares. Prove sponsor value with exportable reports showing brand impressions and engagement metrics.

🎯

Professional Headshots ℹ️

Optional headshot station integration. Attendees get conference photos AND a professional LinkedIn headshot—all delivered to their personalised gallery.

📱

Mobile-First Experience ℹ️

Beautiful, fast galleries optimised for mobile. No app download needed. Badge scan or QR code access from registration desk.

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Enterprise GDPR Compliance ℹ️

Full UK GDPR compliance built in. Explicit consent required. UK data storage. One-click opt-out. Facial data auto-deleted 90 days after event.

⚡

Real-Time Processing ℹ️

Photos processed and matched while your event is happening. Attendees receive galleries before they leave—maximising social sharing during the event buzz.

🎥

Social Media Content ℹ️

Automatic highlight reel creation. Best photos compiled into shareable social media posts and stories—perfect for post-event marketing.

Complete end-to-end service: Professional corporate photographers, AI-powered delivery system, and white-label branding—all included in one package.

Event Layer professional photographer at corporate event

Complete Service From Start to Finish

We provide everything: professional corporate event photographers, AI-powered matching system, white-label galleries, and instant delivery. One vendor, one invoice, zero hassle.

📸

Professional Photographers

Experienced corporate event photographers who understand keynotes, networking shots, and VIP coverage.

🎯

Full Event Coverage

Single-day or multi-day conferences. Multiple photographers. All sessions covered. We handle logistics and coordination.

⚙️

Complete Turnkey Service

Photography + AI processing + delivery—one vendor, one invoice, zero hassle. Master files included for your marketing.

Get Full Service Quote

Still using traditional event galleries or Dropbox links? Here's why corporate clients across the UK are switching to Event Layer.

Why Corporate Clients Choose Event Layer

We solve problems traditional solutions can't

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Traditional Solutions

📁 Dropbox link with 2,000 unsorted photos
😫 Attendees scroll endlessly to find themselves
📉 5-10% engagement rate
⏰ Photos delivered days after event
💔 Missed social media buzz during event

✅

Event Layer Platform

🤖 AI finds every attendee automatically
📱 Personalised galleries for everyone
📈 35-45% engagement rate (8x better)
⚡ Delivered same-day during event
💼 LinkedIn sharing while event buzz is hot

📊

Measurable Event ROI

📧 Track attendee engagement metrics
👁️ Measure social media impressions
📱 Monitor LinkedIn sharing rate
⏱️ Post-event content for 6 months
📑 Sponsor value reports included

🔒 Enterprise GDPR Compliance Built In

We take data protection seriously. Event Layer is fully GDPR compliant with enterprise-grade privacy controls—giving you and your attendees complete peace of mind.

✅

Explicit Consent Required Badge scan registration = explicit consent. Clear privacy policy presented upfront.

✅

UK Data Storage Only All data stored on UK servers. Zero international transfers. Full UK GDPR compliance.

✅

Auto-Delete After 90 Days Facial biometric data automatically deleted. No permanent databases.

✅

One-Click Opt-Out Right to be forgotten. All personal data removed within 48 hours.

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Schedule an Event Consultation

Planning a corporate event? Let's discuss your requirements.

How We Work With Corporate Clients

📍

Venue Visit Option

For larger events, we can visit your venue to plan registration setup and photographer positioning.

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Custom ROI Forecast

We'll project engagement rates, social sharing potential, and sponsor value based on your event size.

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On-Site Event Support

Our team attends from registration to wrap-up. Immediate troubleshooting, not remote support.

UK-Wide Service — We provide on-site support for corporate events across England, Scotland, Wales, and Northern Ireland. Local team, immediate response, face-to-face service.

Request Consultation

Typical response time: 24 hours | No-obligation consultation

Corporate Event Pricing Calculator

See your complete package pricing in real-time

Package Price

£3,650

Complete service

Per Attendee Cost

£7.30

All-inclusive

Expected Photos

2,500

Professional shots

LinkedIn Shares

200

40% engagement

⚙️ Configure Your Event

Expected Attendees 500

50 10,000

Small workshop to major conference

Photographers Needed 2

1 15

Recommended: 2 photographers

Event Duration 1 Day

1 Day 5 Days

➕ Optional Extras

Professional Headshot Station ℹ️

+ £500

On-Site Photo Printing ℹ️

+ £750

Live Social Media Wall ℹ️

+ £350

Video Highlight Reel (3-5 min) ℹ️

+ £1,200

Extended Storage (12 months) ℹ️

+ £200

Rush Delivery (same day) ℹ️

+ £500

Branded Photo Booth ℹ️

+ £850

📊 Package Breakdown

Professional Photographers (2 × £650 × 1 day)

£1,300

AI Processing Platform (500 attendees, 1 day)

£1,250

White-Label Setup + Integration

£350

On-Site Support Team

£750

Total Package Price

£3,650

✅ Everything Included:

✓ Professional corporate photographers
✓ AI-powered face matching
✓ Personalised galleries for all attendees
✓ Instant email notifications
✓ White-label branding (your logo)
✓ LinkedIn-optimised downloads
✓ Sponsor ROI analytics dashboard
✓ 6 months secure storage
✓ Full GDPR compliance
✓ Master files for your marketing
✓ On-site support team
✓ Equipment & logistics

Request Custom Quote Schedule Demo

Enterprise Documentation

Legal Documentation Provided

Everything your legal team needs to sign off

📄

Data Processing Agreement (DPA)

GDPR-compliant DPA covering all data processing activities, retention policies, and data subject rights.

Request DPA →

🤝

Business Associate Agreement (BAA)

Standard BAA for healthcare and regulated industries requiring third-party data handling compliance.

Request BAA →

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Penetration Test Reports

Annual third-party penetration testing reports demonstrating security posture and vulnerability management.

Request Reports →

✅

Security Questionnaires

Pre-completed security questionnaires (SOC 2, ISO 27001 style) covering infrastructure, access controls, and incident response.

Request Questionnaire →

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Custom SLAs Available

Tailored Service Level Agreements with uptime guarantees, support response times, and performance commitments.

Discuss SLA →

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Insurance Certificates

Professional indemnity and public liability insurance certificates for venue and corporate requirements.

Request Certificate →

Need Custom Documentation?

We work with corporate legal teams to provide any additional documentation needed for procurement approval, including vendor risk assessments and compliance certifications.

Contact Legal Team

Frequently Asked Questions

Everything corporate event planners need to know about Event Layer

How does registration work at check-in?

Badge scan or quick selfie during check-in (20 seconds). We can integrate with your event management system (Eventbrite, Cvent, etc.) for seamless registration. No app download required—works via web browser.

What's included in the complete service package?

Everything: professional corporate photographers, AI-powered matching system, white-label galleries, instant email delivery, on-site support team, GDPR compliance, sponsor analytics, and master files for your marketing. One vendor, one invoice—we handle it all.

What about GDPR compliance for corporate events?

Full UK GDPR compliance. Explicit consent during registration. All data stored on UK servers. Facial biometric data automatically deleted 90 days after event. One-click opt-out available. Full privacy policy provided to all attendees.

How long after the event are photos delivered?

Photos are processed and delivered in real-time during your event. Attendees typically receive their first "You've been spotted!" email within minutes of their photo being taken. All photos remain available for 6 months post-event.

Can we white-label the entire experience?

Yes! Galleries are fully branded with your company logo, colours, and custom domain (optional). Emails sent from your domain. Sponsor logos can be overlaid on all photos. Complete white-label experience.

What happens to the photos after 6 months?

You receive full image rights and master files for your internal use (marketing, annual reports, website, etc.). After 6 months, online galleries are archived. Extended storage available if needed. Facial recognition data is deleted after 90 days per GDPR requirements.

Your Attendees Can't Find Their Event Photos